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Collection Development Policy: Home

Collection Development


The Library’s first priority is to support the curriculum at Saint Xavier University. Students are challenged in their studies to explore a wide range of human issues and to formulate their own responses. As a result, the library acquires materials that represent the full range of opinions and ideas.

The Library supports faculty research through interlibrary loan, cooperative arrangements with other libraries, and access to a wide range of electronic databases.

Resources may be in a variety of formats to provide as much subject coverage as possible within budgetary constraints. The collection is kept current and vital through judicious replacement and weeding.

The criteria that selectors use to evaluate potential purchases are the quality of content and the fulfillment of curricular needs. Specific considerations include the following:

  • Authoritativeness of the author or the reputation of the publisher.
  • Appropriateness of the level of treatment.
  • Strength of the present holdings in the same or related subject areas.
  • Lasting value of the content.
  • Cost.

Print Books

In addition to the criteria above, the following considerations are used:

  • Highly specialized monographs that will not assist students will not be purchased.
  • Only one copy of an item will normally be purchased.
  • Items that are missing, lost, or withdrawn because of wear are not automatically replaced. Decisions to replace such items are based on the importance of the item to the collection, the demand for the item, and the cost of replacement.
  • Items in other languages than English will not normally be purchased unless they support language courses taught at the University.
  • The majority of items purchased are current.
  • Interlibrary loan requests from our students and faculty will be reviewed to see if the materials should be purchased.

Electronic Resources

The selection criteria for electronic resources are the same as for other formats. In addition, the following considerations may apply:

  • License agreements.
  • Degree of overlap with any print or other electronic equivalent.
  • Reliability of the vendor and the quality of the product determined by reputations, review, or preview..
  • Cost in relation to the anticipated benefit (cost per use).
  • Interface and ease of use.
  • Reliability and permanence of archival access.

Other Nonprint Materials

The selection criteria for nonprint materials are the same as for other formats, with special emphases on the suitability of the format to the content, the quality of the production, the sustainability of the format, and the obsolescence of the equipment needed to access the format.

Please send suggested purchases using our Purchase Request Information process.

Budget Concerns and Trends

The library is experiencing significant budget pressure due to a variety of factors:

  • inflation on journals averages about 5% per year  (for details see the Periodicals Price Survey and the U.S. Serials Price Index and the chart below)
    • NOTE: the profit margin for commercial journal publishers is 30-40% (much higher than even the best tech companies, which average 4%).
  • inflation on books averages about 2% per year (Note: textbooks increased by triple the rate of inflation from 2003-2013)
  • inflation and replacement of workstations and other equipment
  • increasing staff costs
  • ever-growing expectations for advanced 24x7 online tools and services

The library annual allocation does not increase at a rate that can match these new costs.

Therefore, the library performs cost-per-use evaluations and reallocates our existing resources in order to find a balance that maintains our traditional services as well as adopts new tools and services. Some cancelations need to occur to create flexibility in our funds. We involve the faculty and staff in these assessments and deliberations, which often include restrictions based upon pre-created packages and other aggregated full text tools. We continue to monitor the disruptive Open Access movement as a possible alternative to present commercial distribution mechanisms for peer reviewed material.

We also utilize cooperative collection development projects with other state-wide libraries within the CARLI consortium in order to provide a deeper and more cost-effective collection.



  • Total $1,044,349
  • Serials/Journals/Databases: $316,0793   (FY12 to FY20 shows a 25% loss in real buying power)
  • Books: $20,000                                         (FY12 to FY20 shows a 45% loss in real buying power)
  • Operations (contracted services: WorldCat, ILL, I-Share): $46,641
  • Staff:  $381,846 (40% of previous high mark)

           Total budget was $1,591,925 in FY2015 = -547,567 = 34% cut


Below are graphs showing the cost of library materials compared to the general cost of living as seen in the Consumer Price Index:

SXU Library Allocations and Expenditures





Expenditures by LC (subject range) FY2016

Book Use by Call Number (2010-2015)

Our collection elements

The majority of our budget is applied to Interdisciplinary tools such as:

  • Academic Search Complete (the index and full text package of Core journals)
  • SCOPUS (the interdisciplinary journal index with citation tracking and impact data)
  • journal packages (JSTOR, Muse, Sage, Elsevier)
  • news resources (Chicago Tribune, Wall Street Journal, Nexis Uni, New York Times, packages, etc.)
  • CREDO reference (dictionary and encyclopedia) search tool
  • video and audio packages (classic films, documentaries, streaming music, lab and clinical techniques)

Additional dollars are spent on supplementary packages in high priority (curriculum support) areas:

  • business databases and financial data tools
  • nursing aggregators with in-depth indexing and full text materials
  • education aggregators with in-depth indexing and full text materials
  • Ethnic NewsWatch newspaper aggregator

We also spend funds on supporting tools:

  • Alma: Central Index and Full Text Finder linker to subscribed journal articles; I-Share book borrowing platform
  • WorldCat and Tipasa interlibrary loan (ILL) "Borrow From Other Libraries" delivery network
  • OCLC catalog tool for new book metadata records


Recent Collection Profile Modifications

New tools:

  • SimplyAnalytics (experiential data...U.S. Census and business sets)
  • HRAF World Cultures (anthropology case materials)
  • African American Historical Serials Collection
  • Arte Publico: Latino-Hispanic American Experience 

Cancelled tools:

  • SocINDEX
  • Music Index
  • RILM (music)
  • JBI Connect (Nursing)
  • CQ Press Library
  • Opposing Viewpoints
  • ACS journals package
  • World Shakespeare Bibliography
  • International Medieval Bibliography
  • streaming music services
  • Nursing Reference Center Plus
  • PsycINFO
  • Philosophers Index
  • MLA
  • Communications and Mass Communication
  • SciFinder Scholar
  • Religion Index
  • America: History and Life

TOTAL = $128,000   (FY17=37k, FY18=29k, FY20=43k) + 40k books

Most Used Tools

Most used search and full text tools:

Academic Search Complete:                                        33508
CINAHL Complete:                                                         28389
Business Source Complete:                                        12307
JSTOR Arts & Sciences I-X, and Life Sciences:        10725
LexisNexis Academic:                                                      9289
Medline with Full Text:                                                       6238
Mergent:                                                                               6139
Sage Premier:                                                                    4825
LWW Nursing & Health Professions Premier Collection:    4821
Chicago Tribune Full Text:                                               4327
Communication and Mass Media Complete:              3893
PsycArticles:                                                                       3551
Historical Chicago Tribune:                                           3526
PsycInfo:                                                                             3224
Chronicle of Higher Education:                                     3000
Value Line Investment Survey On-line:                        2862
SocINDEX with Full Text:                                                2461
Education Research Complete:                                   2345
Credo Reference:                                                            2227
MAS Ultra:                                                                          1856
America:  History and Life:                                             1237
Project Muse:                                                                    1212
PrivCo:                                                                                  997
American Song                                                                  863
Films on Demand:                                                            829
Wall Street Journal:                                                           697
Standard & Poor's Netadvantage:                                 600
Ethnic NewsWatch:                                                           532
CQ Press:                                                                           471
Oxford English Dictionary:                                               465
ATLAS:                                                                                 435
Cochrane Collection Plus:                                             417
RIPM Online Archive Full Text:                                       368
Nursing Reference Center Plus:                                  324
Art & Architecture Complete:                                         306
Mental Measurements Yearbook with Tests in Print: 207
American Chemical Society:                                        200
Smithsonian Global Sound for Libraries                   191
JAMA                                                                                 170
Grove Dictionary of Music Online                                135
SciFinder Chem Abstracts                                             91

2017 Use Data (EBSCO databases by Fulltext requests)


Total Searches

Total Requests

Total Full-Text Requests

Total Linkout Requests

Abstract Requests

Academic Search Complete






CINAHL Complete






MEDLINE with Full Text












Education Research Complete






Business Source Complete






Nursing Reference Center Plus






Communication & Mass Media Complete






Newspaper Source







Most Used Tools Outside of the Academic Search Complete and EBSCO packages:

Target Reporting Period Total
Total for all Link Outs 16521
Elsevier Science Direct (Article) 4802
Sage Publications (Article) 2320
OVID (Article) 2243
Publication Finder (Books & Journals) 979
JSTOR (Article)


American Song 863
EBSCOhost SmartLinks 852
CrossRef (Article) 851
Lexis-Nexis Academic (Article) 542
ILLiad 520
Highwire Press (Article) 400
PubMed Central (Article) 363
Elsevier ScienceDirect College Editions (Article) 327
DOAJ (Journal) 235
Google - Title Link 227
Smithsonian Global Sound for Libraries 191
SciELO (Journal) 188
Project Muse (Article) 175
American Medical Association (Article) 136
Gale (Article) 124
SciELO (Issue) 89
SpringerLink (Article) 61
Wiley (Article) 42
PubMed Central - EISSN (Article) 32
OVID Journal (Article) 30
Search for this book on A-to-Z. 27
JST (Article) 22
PLoS One 12
JSTAGE - Open Access (Article) 11
De Gruyter 5
Royal Society of Chemistry (Article) 5
Taylor & Francis (Article) 5
Bioline (Issue) 2
CQ Weekly (Issue) 2
Institute of Physics (Article) 2
BioOne (Article) 1
Persee (Issue) 1
PLoS - Public Library of Science (Article)



Journal Use

Most Used Journals (within our EBSCO journal aggregator)

Title Publisher Resource Type Subject Total Full-Text Requests Abstract Requests
PLoS One Public Library of Science Journal Health & Medicine (General) 1935 2480
Listen   Unknown RELIGION / Christian Life / Prayer 1339 514
Journal of Advanced Nursing Wiley-Blackwell Journal Nursing 1090 1033
American Journal of Public Health: JPH American Public Health Association Journal Social Sciences & Humanities 1037 1020
MedSurg Nursing Jannetti Publications Incorporated Journal Nursing 971 858
Journal of Nursing Management Wiley-Blackwell Journal Nursing 871 720
Journal of Clinical Nursing Wiley-Blackwell Journal Nursing 838 901
Nursing Economic$ Jannetti Publications Incorporated Journal Nursing 798 633
Journal of Speech, Language, and Hearing Research American Speech-Language-Hearing Association Journal Otolaryngology 772 734
Time Time Inc. Journal General Interest 682 420
British Journal of Nursing MA Healthcare Ltd Journal Nursing 651 558
American Journal of Speech-Language Pathology American Speech-Language-Hearing Association Journal Disabilities 617 780
Nursing Standard RCNi Publishing Company Limited Journal Nursing 532 588
American Psychologist American Psychological Association Journal Psychology 501 328
Library Journal Library Journals, LLC Journal Library & Information Science 501 322
Online Journal of Issues in Nursing American Nurses Association Journal Nursing 473 225
Journal of Nursing Scholarship Wiley-Blackwell Journal Nursing 427 378
College Student Journal Project Innovation of Mobile Journal Higher Education 412 308
Columbia Electronic Encyclopedia, 6th Edition Columbia University Press Book General Interest 389 297
Language, Speech & Hearing Services in Schools American Speech-Language-Hearing Association Journal Disabilities 384 381
Journal of the American Geriatrics Society Wiley-Blackwell Journal Geriatric Medicine 372 436
Nursing Education Perspectives Wolters Kluwer Health Journal Nursing 368 371
AORN Journal Elsevier Journal Surgery 362 256
Practice Nurse: The Journal for Nurses in General Practice Elsevier B.V. Journal Nursing 359 228
Morbidity and Mortality Weekly Report: MMWR Massachusetts Medical Society Journal Health & Medicine (General) 332 266
Cochrane Database of Systematic Reviews Unknown Unknown   329 136
Critical Care Nurse American Association of Critical-Care Nurses Journal Nursing 321 239
Knight-Ridder Business Newsfeed Tribune Content Agency Newspaper   319 280
New Scientist Reed Business Information Ltd Journal Engineering 319 213
International Journal of Nursing Studies Elsevier Health Sciences Journal Nursing 314 370
Educational Leadership ASCD Journal Education 313 181
Journal of personality and social psychology American Psychological Association Journal Psychology 307 232
The Reading Teacher Wiley-Blackwell Journal Elementary Education 303 258
BMC Public Health BioMed Central Journal Health & Medicine (General) 300 324
History of psychology American Psychological Association Journal Psychology 293 182
Revista de Enfermagem UFPE On Line Universidade Federal de Pernambuco Journal Medical Education 281 219
Nursing Ethics: An International Journal for Health Care Professionals SAGE Publications Journal Nursing 276 215
Modern Healthcare Crain Communications Incorporated Journal Medical Administration & Management 273 143
Education Week Editorial Projects Education Journal Education 272 197
Entertainment Weekly Time Inc. Journal Arts & Entertainment (General) 270 167
BMC Health Services Research BioMed Central Journal Medical Administration & Management 264 225
Newsweek (U.S. Ed.) Newsweek, Inc. Journal General Interest 262 170
Environmental Health Perspectives Superintendent of Documents Journal Environmental Health 260 220
Journal of Healthcare Management Lippincott Williams & Wilkins Journal Medical Administration & Management 259 192
History today History Today Limited Journal History 256 159
Clinical Journal of Oncology Nursing Oncology Nursing Society Journal Nursing 254 207
Journal of Autism and Developmental Disorders Plenum Press Journal Psychiatry 248 404
American Journal of Health-System Pharmacy : AJHP American Society of Health-System Pharmacists Journal   245 158
Oncology Nursing Forum Oncology Nursing Society Journal Nursing 243 209
Teaching Exceptional Children SAGE Publications Journal Special Education 243 182
American Nurse Today HealthCom Media Journal Nursing 241 146
Health Library: Evidence-Based Information Unknown Unknown   241 95
Arms Control Today Arms Control Association Journal International Law 233 275
British journal of community nursing MA Healthcare Ltd Journal Nursing 230 267
Annals of Internal Medicine American College of Physicians Journal Internal Medicine 219 173
Journal of School Health Wiley-Blackwell Journal Education 218 216
People Time Inc. Journal North America 218 157
The Nation The Nation Journal Politics & Government (General) 214 206
American Family Physician (published by AAFP) American Academy of Family Physicians Journal Primary Health Care 213 198
BMC Psychiatry BioMed Central Journal Psychiatry 213 306
School Library Journal Library Journals, LLC Journal Library & Information Science 213 158
USA Today Gannett Company, Incorporated Newspaper News 209 168
Journal of Nursing Education SLACK Incorporated Journal Nursing 208 220
Journal of abnormal psychology American Psychological Association Journal Psychology 205 146
International Journal of Nursing Practice Wiley-Blackwell Journal Nursing 203 224
USA Today Gannett Company, Incorporated Newspaper News 201 195

Most Downloaded Documents/Results

TOOL       (Results/Hits    Record Views)                                                                                                                                                                                                                                                                                      

Academic Search Complete 123014 67644
CINAHL Complete 56942 26158
MEDLINE with Full Text 11435 5432
PsycINFO 8858 5595
PsycARTICLES 7466 3344
Education Research Complete 7220 4044
Business Source Complete 6197 3027
ERIC 4776 2991
Communication & Mass Media Complete 4270 2662
Scopus® 4066 1795
Academic OneFile 3993 1912
SocINDEX with Full Text 2649 1543
ScienceDirect 1462 700
Health Source: Nursing/Academic Edition 1375 788
America: History & Life 1302 949
eBook Collection (EBSCOhost) 1050 585
ATLA Religion Database with ATLASerials 1031 843
MasterFILE Premier 1026 467
Publisher Provided Full Text Searching File 916 474
JSTOR Journals 913 423
Consumer Health Complete - EBSCOhost 874 324
Professional Development Collection 855 429
MLA International Bibliography 818 457
Newspaper Source 638 1831
Cochrane Database of Systematic Reviews 603 176
Discovery eBooks 597 407
Art & Architecture Complete 523 326
Research Starters 440 103
Database of Abstracts of Reviews of Effects 426 151
GreenFILE 410 392
Project MUSE 404 206
Supplemental Index 382 218
Cochrane Central Register of Controlled Trials 355 240
Health and Psychosocial Instruments 257 176
Philosopher's Index 242 492
Nursing Reference Center Plus 240 42
Business Source Elite 233 136
Networked Digital Library of Theses & Dissertations 230 156
Funk & Wagnalls New World Encyclopedia 222 81
Harvard Library Bibliographic Dataset 188 137
Health News 174 21
OAIster 171 116
Regional Business News 167 76
NewsBank 153 101
Mental Measurements Yearbook with Tests in Print 135 47
Military & Government Collection 124 63
Consumer Health Complete 114 60
MAS Ultra - School Edition 105 1998
Gale Virtual Reference Library 104 65

Monographs spending

Books (approx. 650) were purchased in the following disciplines in 2019:

153 literature (39 latinx)
110 political science
60 art
52 education
41 Juvenile
34 music
32 gender
30 psych
24 business
19 religion
18 nursing
17 history
17 African American studies
14 criminal justice
13 math
9 biology
4 anthropology
4 science (general)
2 computer science
2 physics

Annual allocations for monographs:

FY12  $70,062
FY13  $52,998
FY14  $41,703
FY15  $26,000
FY16  $25,366
FY17  $25,360
FY18  $22,860
FY19  $20,862
FY20  $20,000 (est.)

Weeding Project

The library is near the end of a multi-phase weeding and relocation project. This page will explain the basic plan and provide a status update.

Intention: To remove obsolete material, making space for new materials and for the return of valuable but suppressed material from the Offsite Shelving facility.


Phase 1: The Main Stacks

Each subject librarian reviewed materials in our main stacks in their subject areas ... considering factors such as the CREW Method concerning currency, historical importance, redundancy, special subject concerns, CARLI consortial holdings, curriculum emphases, and research concentrations.  Potential withdrawals from the main stacks were identified, and when warranted, title lists were shared with the faculty for review. Materials were weeded and space was created for new materials and for the return of selected materials from the Offsite Shelving facility.   

Phase II: The Offsite Shelving Materials

We reviewed the materials housed in the Offsite Shelving facility...using similar criteria to order determine which items should be (1) returned to the main stacks, (2) left in Offsite Shelving, or (3) withdrawn from the collection. Potential withdrawal titles that might have significant impact were shared with appropriate faculty. Material was weeded and/or returned to the Main Stacks.

STATUS: We have completed most of the collection review. The remaining materials in the Offsite Shelving facility that still need to be reviewed are: Math books, Philosophy/Religion books, and selected Language and Literature sets where decisions were postponed or that were originally returned to OSS.  

Gold Rush tool ... find where journals are indexed.

Elsevier journal Use Data 2020

Example of how few titles in a package are used, and yet we subsidize them, plus cover annual inflation.

Ovid Nursing Package Use Data 2019-2020

Collection, Borrowing, and Library Services Statistics

See our page containing library statistics about the physical and virtual collections and services.

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